Human Resource Administrator [South Africa]

 

Job Specification: Human Resource Administrator

Position: Human Resource Administrator

Overview:

The Human Resource (HR) Administrator plays a critical role in supporting the overall HR function of an organization. The individual in this position will be responsible for managing various administrative tasks, ensuring compliance with employment laws and regulations, and providing timely and accurate HR support to both employees and management. The HR Administrator will report directly to the HR Manager and may be required to work closely with other internal departments.

Key Responsibilities:

1. Recruitment and Onboarding:

• Assist in the recruitment process by drafting job descriptions, posting job advertisements, and scheduling interviews.
• Coordinate new hire onboarding, including preparing employment contracts, conducting background checks, and facilitating orientation sessions.

2. HR Administration:

• Maintain and update employee records, ensuring accuracy and completeness.
• Process and track employee changes, such as promotions, transfers, and terminations.
• Generate HR reports, including headcount, turnover, and training statistics.
• Assist in the implementation and administration of HR policies and procedures.
• Handle HR-related correspondence and inquiries, both internal and external.

3. Benefits and Compensation:

• Assist in the administration of various employee benefits programs, including health insurance, retirement plans, and leave policies.
• Collaborate with payroll to ensure accurate and timely processing of employee compensation and benefits.
• Provide support during the annual performance review process.

4. Compliance and Employee Relations:

• Stay up-to-date with employment laws and regulations, ensuring compliance within HR policies and practices.
• Support investigations of employee complaints or issues in a fair and discreet manner.
• Handle employee grievances in accordance with company policies and procedures.

5. Employee Development and Training:

• Coordinate employee training initiatives, including identifying needs, scheduling sessions, and tracking attendance.
• Assist in the development and implementation of employee development programs.
• Support the performance management process by collecting and tracking performance-related data.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 2-3 years of experience in an HR administrative role or similar position.
• Proficient knowledge of HR practices, employment laws, and regulations.
• Strong interpersonal and communication skills, with the ability to maintain confidentiality and build trust.
• Detail-oriented and highly organized, with the ability to prioritize work and multitask effectively.
• Computer literacy, including proficiency in HR software, MS Office Suite, and HRIS systems.
• Excellent problem-solving skills, with the ability to exercise discretion and sound judgment.
• Ability to work both independently and as part of a team, collaborating with colleagues and stakeholders at all levels of the organization.

Package and Benefits:

Market Related Salary
PSG Provident Fund
Discovery Life Insurance
15 Days Annual Leave

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